Versatile Executive Assistant and Accounting Specialist with Multi-Industry Experience
- Executive Assistant/Project Manager
Winter Thrive – Status Luxury Group
September 19, 2022 – January 31, 2024
Events Calendar Management: scheduling and send reminders for the team, then follow up
- Track and log Sales, deals or requests on CRM
- Log all bookings (hotel, flight, transfer, etc) in Advisor Portal and tracking commission sheet
- Create Itinerary for all Private, Corporate and Travel clients.
- Draft email templates, Create SOPs in Notion, and Support teams in terms of follow-up service and inquiries.
- Organize and utilize various tools such as EB, Notion, Itinerary Builder, Typeforms, Docusign, Advisor Portal, Canva, and Quickbooks.
- Categorization and Reconciliation in Quickbooks, Expense, and Sales reporting
- Draft/Create Invoices in Quickbooks.
- Organize client’s files and other relevant documents, standardize AR/AP invoices/receipts, and maintain proper documentation.
AMAZON VA Expert – Part-time (project based)
Amarina – Latvia, Europe
November 28, 2023 – February 2, 2024
- Product Listing (Add product in both Amazon catalog or not)
- Create listings for FBM (non-private label, distributor)
- Case Management
- Brand approval request
- Price Analysis
High Stream Gear (HSG)
Amazon Bookkeeper/Accounting Assistant
April 25, 2023 – August 21, 2023
- Inventory Management
- Filing invoices
- Wire transfer
- Payables payments
- Sending Vas’ Salary
- Analyzing profit and loss
- Initiate Customers’ Amazon refunds.
- Track and record the company’s expenses and sales recording process.
AMAZON VA Expert – Part-time
Yetasi LLC– California, USA
December 9, 2022 – March 31, 2022
- Product Listing (Add a product and add a product via upload/Flat file)
- Create listings for both FBA &FBM (Both private label and non-private label)
- Case Management (Account health)
- Keyword research
- Amazon posts
- Customer reviews
- Feedback Management
- Create Campaign
- Handle customer message
- Inventory Management (Monitor inventory)
- Edit photos for product listing using Adobe Photoshop.
- Create a Master order list to send to the manufacturer for private label.
Account/Executive Assistant VA – Part-time
NY Built Construction– Brooklyn Manhattan, USA
September 13, 2022 – February 5, 2024
- Creating presentations and flyers using canva.
- Posting and making content strategies using youtube, Facebook page, and Instagram.
- Video and photo editing using Adobe Photoshop and Adobe Premier, capcut, and Filmora.
- Inbound and outbound email management.
- Social media management – Youtube, Instagram and other sites posting rental vacation.
- Research activities-related tasks.
HR Specialist VA
Pilot Project – Project-Based Part-time
July 1 – September 23, 2022
As an HR Specialist:
- Reviewing and updating the existing documentation for the entire process (criteria based for analyzing the job description.)
- Looking for job profiles that fit the background of the applicant.
- Developing a resume and cover letter specifically for those given positions. • Assessed for active job posts that match the provided criteria.
- Creating new procedures as necessary.
- Making and keeping up with procedural information.
Course Hero Tutor – Freelancer
October 29, 2020 – May 25, 2022
As Tutor:
- Answering students’ homework in finance, accounting, mathematics, case analysis drafting, and other high school subjects like TLE,Filipino, and Science subjects.
- Providing accurate and well formatted answers as well.
- Strictly following the platform policy and completely giving 100% correct answers.
- Most of the students were Filipino.
Zookal Homework Help Tutor – Freelancer
September 7, 2021 – June 6, 2022
As Tutor:
- Answering homework of students from different countries like the USA, UK, Australia, Singapore, India, Philippines, Malaysia, China, Europe, and other countries (I was able to help thousands of students).
- Answering homework in accounting, finance and Business as general.
- Sending accurate and well formatted answers to the students.
- Question like making a financial statement, journal entries and ledger to such specific business transaction on the homework.
HR Manager/Executive Assistant/Accounting Assistant (Admin Office)
Blue Palawan Inc.
July 17, 2019 – March 19, 2020
As an HR officer:
- Recruiting, interviewing, training and developing staff.
- Ensuring that all employees are getting paid correctly.
- Assessing employees’ benefits and compensation.
- Implementing in company’s policies & procedures.
- Ensuring the employees’ security, health and welfare.
- Able to re-create organizational structure.
- Organizing staff training and activities.
- Monitoring daily timesheet records and employee records.
- Explaining and providing information for employee benefits, programs and seminars.
- Approving staff job description, salaries proposal and allowances.
- Covering all legal compliance for human resources and associations.
- Organizing meetings/briefing with upper management pertaining all manpower concerns.
As an Executive Assistant:
- Responding and sending all information and requests.
- Scheduling meetings and preparing necessary documents and ensuring follow-up actions.
- Continuous monitoring, responding and forwarding incoming emails and updating all existing contact lists.
- Taking notes during meetings and writing summaries and be to send in email for further interactions for the solutions to the problems if any.
- Assessing owner’s personal transaction such as transactions for credit cards and other documents that has to be done.
As an Accounting Assistant of the Resort:
- Monitoring and preparing reports for room revenue, updating daily room revenue and ensuring all figures are correct and tally.
- Data entry in Quickbooks and monitoring sales reports.
- Knowledge in cloudbeds, and online booking such as booking.com, agoda, traveloka, expedia,ctrip ,chimgwei travel and Etc.
- Uploading employees ATM salary and other incentives.
- Settlement for online bookings commissions and payments.
- Online and Offline Charging for guests Credit Cards and other modes of payment.
- Preparing direct booking percentage and room occupancy.
- Preparing reports such as Profit and Loss for each projects or events if necessary.
Accounting Assistant
Casa Ricardo’s Restaurant @ Sunlight Guest Hotel Inc
July 17, 2018 – May 10, 2019
- Performing clerical tasks, including processing and daily recording of transactions.
- Preparing daily sales reports and updating month-to-date transactions.
- Checking cashiers’ reports and any errors subject for correction.
- Data entries for sales and purchases records.
- Filing government taxes and other withheld.
- Handle banking transactions such as deposits, credit cards and withdrawals.
- Communicating with suppliers for the purchases/orders for the daily operation’s needs.
Accounting Clerk / Accounting Assistant (Accounting Firm)
KAR Business Services Agency – Quiray Accounting and Realty Office
April 05, 2016 to June 08, 2018
- Perform data entries, prepare and assist daily operation in accounting
- Reconciled input and output figures for the same.
- Furnished employees and authorized non-employees with policy information as required.
- Maintained organization financial information with the strictest confidentiality.
- Completed all accounting tasks in furtherance of organization goals.
- Handle banking transactions like tax payment remittance, etc.
- Staff Payroll and employees assessing benefits.
- Updating books of accounts of businesses such as sales, purchases & etc.
Skills
- Ability to prepare financial statements data.
- Good time management.
- Possessed analytical and problem-solving.
- Effective and multitasking.
- Good writing and verbal communication.
- Proficient in Computer Software and Hardware, Microsoft Office (Word, PowerPoint & Excel).
- Ability to obtain and process information, work in a team structure, and verbally communicate with persons inside and outside the company.
- Well experienced and knowledgeable with banking and payment transactions.
CORE QUALIFICATIONS
- Exceptional breadth of taxation and public accounting experience
- Knowledgeable in preparing Financial Statements and Accounts.
- Strong proficiency in billing invoices and certain policies
- High ability to practice discretion and professional ethics
- Knowledge of MS Office Excel, GForms, Chrome, Management tools (Notion, Slack, engagebay, Airtable), and other related applications.
- Knowledge of different itinerary builders.
- Good verbal and written communication skills
